RTOSI Website Privacy Policy
Updated 12-02-2024
Introduction
Welcome to RT&Co. Outsource, Inc. (“RTOSI”, “we”, “out”, or “us”)! At RTOSI., we are committed to safeguarding your privacy and ensuring the security of your personal data. We are at the forefront of not only implementing but also complying with the Data Privacy Act of 2012.
We understand the importance of trust in our relationship with you, and we are dedicated to being transparent with our data practices. This privacy notice outlines how we collect, use, disclose, and protect your data when you use our services.
Definition and key terms
To help explain things as clearly as possible in this Privacy Policy, every time any of these terms are referenced, are strictly defined as
Cookie: small amount of data generated by a website and saved by your web browser. It is used to identify your browser, provide analytics, remember information about you such as your language preference or login information.
Data Subject: an individual, such as applicants, customers, and employees, whose personal, sensitive personal, or privileged information is processed by the company.
Device: any internet connected device such as a phone, tablet, computer or any other device that can be used to visit RT & Co. Outsource, Inc. and use the services.
IP address: Every device connected to the Internet is assigned a number known as an Internet protocol (IP) address. These numbers are usually assigned in geographic blocks. An IP address can often be used to identify the location from which a device is connecting to the Internet.
Personal Data: any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Service: refers to the service provided by RT & Co. Outsource, Inc. as described in the relative terms (if available) and on this platform.
Third-party service: refers to advertisers, contest sponsors, promotional and marketing partners, and others who provide our content or whose products or services we think may interest you.
What Information do we collect
We collect information from you when you visit our website, register on our site, accomplish a form, or provide supporting documentation for our services. These include personal data such as:
- Name
- Email address
- Current Organization
- Educational records
- And other personal data which may be classified as identifying, personal, physical, professional, financial or transactional.
How do we use the information we collect?
We collect your personal data to fulfill our purpose of providing you with high quality services. We will use this information for the following purposes:
- To personalize your experience (your information helps us to better respond to your individual needs)
- To improve our website (we continually strive to improve our website offerings based on the information and feedback • we receive from you)
- To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
- To send periodic emails
- To process transactions
- To process your application for an internship* or job with us through the “Careers” page, including the verification of your identity and an assessment of your suitability for the applied position.
A. Accounting
- Personal data collected shall be used by the company for the purpose of processing financial information of clients.
B. Bookkeeping
- Personal data collected shall be used by the company for the purpose of recording of financial transactions of clients.
C. Payroll
- Personal data collected shall be used by the company for the purpose of processing the payroll function of the employees of the clients.
D. Tax Compliance
- Personal data collected shall be used by the company for the purpose of tax processing and filing for the client’s organization and employees.
E. Financial Accounting and Reporting
- Personal data collected shall be used by the company for the purpose of accounting and reporting of the financial status of the client’s entity.
F. Agreed Upon Procedures
- Personal data collected shall be used by the company for the purpose of delivering agreed upon procedures to clients such as accounting, bookkeeping and tax filing and reporting.
Do we share the information we collect with third parties?
We may engage trusted third-party service providers to perform functions and provide services to us, such as hosting and maintaining our servers and the website, database storage and management, e-mail management. We will likely share your personal information, and possibly some non-personal information, with these third parties to enable them to perform these services for us and for you.
We may also disclose personal and non-personal information about you to government or law enforcement officials we believe necessary or appropriate in order to respond to claims, legal process (including subpoenas), to protect our rights and interests or those of a third party, the safety of the public or any person, to prevent or stop any illegal, unethical, or legally actionable activity, or to otherwise comply with applicable court orders, laws, rules and regulations.
Our practices on Storage, Retention and Disposal
Your records will be protected against any accidental or unlawful destruction, alteration, and disclosure as well as against any other unlawful processing. The company will implement appropriate security measures in storing collected personal information, depending on the nature of the information.
We will retain your personal data until you withdraw your consent to us or for a period no longer than ten (10) years after the fulfilment of our services.
Our disposal procedure guarantees that information will become inaccessible and irretrievable to unauthorized individuals, in any circumstances.
Risks Involved
Risk refers to the potential harm or adverse consequences that may arise from various activities or situations. It also pertains to potential threats to the security and confidentiality of personal information.
To combat these risks, we implement robust security measures, including but not limited to encryption protocols, access controls, and regular audits. Additionally, we adhere compliance with relevant privacy laws and regulations, along with continuous monitoring and updating of our privacy practices.
Children’s privacy
We do not address anyone under the age of 18 (Minors). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that Your child has provided Us with Personal Data, please contact us. If we become aware that we have collected Personal Data from anyone under the age of thirteen without verification of parental consent. We shall take steps to remove that information from Our servers.
Know your Rights and How to Exercise your Rights
As subject of the personal data, it is important to us that you are aware of your rights provided under the Data Privacy Act of 2012 and provide a convenient way for you to exercise these rights:
- Right to be informed: You have the right to be notified and furnished with information before your personal information enters the processing system.
- Right to damages: You have the right to receive compensation for any damages you have sustained due to inaccurate, false, and unlawfully obtained or unauthorized use of your personal data.
- Right to Access: You have the right to request access to the personal data we hold about you. This allows you to verify the lawfulness of processing and to understand how your information is being used.
- Right to file a Complaint: If you feel your personal data has been misused, maliciously disclosed, improperly disposed, or that any of your data privacy rights have been violated, you have the right to file a complaint with the National Privacy Commission (NPC).
- Right to Rectification: If you believe that any personal data, we hold about you is inaccurate or incomplete, you have the right to request corrections or updates.
- Right to Erasure or Blocking: Under certain circumstances, you have the right request the deletion of your personal data.
- Right to Object: As a data subject, you shall have the right to object the processing of your personal data where such processing is based on consent or legitimate interest.
- Right to Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit it to another controllers.
Contact Us
If you have any inquiry, complaints, objections or other concerns about our privacy policy, please contact our Data Protection Officer (DPO):
DPO’s Contact Information
09301168825
Company Address
2/F Universal RE Building, 106 Paseo De Roxas Legazpi Village, Makati, 1229
Thank you for choosing RT&Co. Outsource Inc. We value your trust and look forward to providing you exceptional services.
Changes to our Privacy Policy
We may change our Service and policies, and we may need to make changes to this Privacy Policy so that they accurately reflect our Service and policies. Whenever we make significant changes or update to this Privacy Notice, we will notify you through prominent announcement on our website.
How do we use your email address?
By submitting your email address on this website, you agree to receive emails from us. You can cancel your participation in any of these email lists at any time by clicking on the opt-out link or other unsubscribe option that is included in the respective email. We only send emails to people who have authorized us to contact them, either directly, or through a third party. We do not send unsolicited commercial emails, because we hate spam as much as you do. Email addresses submitted only through the order processing page will be used for the sole purpose of sending you information. If, however, you have provided the same email to us through another method, we may use it for any of the purposes stated in this Policy.
Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
Could my information be transferred to other countries?
RT & Co. Outsource, Inc. is incorporated in Philippines. Information collected via our website, through direct interactions with you, or from use of our help services may be transferred from time to time to our offices or personnel, or to third parties, located throughout the world, and may be viewed and hosted anywhere in the world, including countries that may not have laws of general applicability regulating the use and transfer of such data. To the fullest extent allowed by applicable law, by using any of the above, you voluntarily consent to the trans-border transfer and hosting of such information.
Sale of business
We reserve the right to transfer information to a third party in the event of a sale, merger, or other transfer of all or substantially all of the assets of RT & Co. Outsource, Inc. or any of its Corporate Affiliates (as defined herein), or that portion of RT & Co. Outsource, Inc. or any of its Corporate Affiliates to which the Service relates, or in the event that we discontinue our business or file a petition or have filed against us a petition in bankruptcy, reorganization, or similar proceeding, provided that the third party agrees to adhere to the terms of this Privacy Policy.
Affiliates
We may disclose information (including personal information) about you to our Corporate Affiliates. For purposes of this Privacy Policy, “Corporate Affiliate” means any person or entity which directly or indirectly controls, is controlled by or is under common control with RT & Co. Outsource, Inc., whether by ownership or otherwise. Any information relating to you that we provide to our Corporate Affiliates will be treated by those Corporate Affiliates in accordance with the terms of this Privacy Policy.
Governing Law
This Privacy Policy is governed by the laws of Philippines without regard to its conflict of laws provision. You consent to the exclusive jurisdiction of the courts in connection with any action or dispute arising between the parties under or in connection with this Privacy Policy except for those individuals who may have rights to make claims under Privacy Shield, or the Swiss-US framework.
The laws of Philippines, excluding its conflicts of law rules, shall govern this Agreement and your use of the website. Your use of the website may also be subject to other local, state, national, or international laws.
By using RT & Co. Outsource, Inc. or contacting us directly, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, you should not engage with our website, or use our services. Continued use of the website, direct engagement with us, or following the posting of changes to this Privacy Policy that do not significantly affect the use or disclosure of your personal information will mean that you accept those changes.
Your Consent
We’ve updated our Privacy Policy to provide you with complete transparency into what is being set when you visit our site and how it’s being used. By using our website, registering an account, or making a purchase, you hereby consent to our Privacy Policy and agree to its terms.
Links to other websites
This Privacy Policy applies only to the Services. The Services may contain links to other websites not operated or controlled by RT & Co. Outsource, Inc. We are not responsible for the content, accuracy or opinions expressed in such websites, and such websites are not investigated, monitored, or checked for accuracy or completeness by us. Please remember that when you use a link to go from the Services to another website, our Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our platform, is subject to that website’s own rules and policies. Such third parties may use their own cookies or other methods to collect information about you.
Cookies
RT & Co. Outsource, Inc. uses “Cookies” to identify the areas of our website that you have visited. A Cookie is a small piece of data stored on your computer or mobile device by your web browser. We use Cookies to enhance the performance and functionality of our website but are non-essential to their use. However, without these cookies, certain functionality like videos may become unavailable or you would be required to enter your login details every time you visit the website as we would not be able to remember that you had logged in previously. Most web browsers can be set to disable the use of Cookies. However, if you disable Cookies, you may not be able to access functionality on our website correctly or at all. We never place Personally Identifiable Information in Cookies.
Blocking and disabling cookies and similar technologies
Wherever you’re located you may also set your browser to block cookies and similar technologies, but this action may block our essential cookies and prevent our website from functioning properly, and you may not be able to fully utilize all of its features and services. You should also be aware that you may also lose some saved information (e.g. saved login details, site preferences) if you block cookies on your browser. Different browsers make different controls available to you. Disabling a cookie or category of cookie does not delete the cookie from your browser, you will need to do this yourself from within your browser, you should visit your browser’s help menu for more information.
Tracking Technologies
We use Cookies to enhance the performance and functionality of our website but are non-essential to their use. However, without these cookies, certain functionality like videos may become unavailable or you would be required to enter your login details every time you visit the website as we would not be able to remember that you had logged in previously.
What is GDPR?
GDPR is an EU-wide privacy and data protection law that regulates how EU residents’ data is protected by companies and enhances the control the EU residents have, over their personal data.
The GDPR is relevant to any globally operating company and not just the EU-based businesses and EU residents. Our customers’ data is important irrespective of where they are located, which is why we have implemented GDPR controls as our baseline standard for all our operations worldwide.
What is Personal Data
Any data that relates to an identifiable or identified individual. GDPR covers a broad spectrum of information that could be used on its own, or in combination with other pieces of information, to identify a person. Personal data extends beyond a person’s name or email address. Some examples include financial information, political opinions, genetic data, biometric data, IP addresses, physical address, sexual orientation, and ethnicity.
Data Protection Principles include requirements such as
Personal data collected must be processed in a fair, legal, and transparent way and should only be used in a way that a person would reasonably expect.
Personal data should only be collected to fulfil a specific purpose and it should only be used for that purpose. Organizations must specify why they need the personal data when they collect it.
Personal data should be held no longer than necessary to fulfil its purpose.
People covered by the GDPR have the right to access their own personal data. They can also request a copy of their data, and that their data be updated, deleted, restricted, or moved to another organization.
Why is GDPR important?
GDPR adds some new requirements regarding how companies should protect individuals’ personal data that they collect and process. It also raises the stakes for compliance by increasing enforcement and imposing greater fines for breach. Beyond these facts it’s simply the right thing to do. At RT & Co. Outsource, Inc. we strongly believe that your data privacy is very important and we already have solid security and privacy practices in place that go beyond the requirements of this new regulation.